What happens to bids if offerors need to conduct discussions regarding their proposals?

When offerors need to conduct discussions regarding their proposals, it is indicative of a more interactive procurement process, which typically does not align with the sealed bidding method. Sealed bidding is designed to be a straightforward process where bids are submitted and evaluated based solely on predetermined criteria, usually price, without discussions or negotiations.

The prohibition on soliciting bids under sealed bidding when discussions are required stems from the fact that sealed bidding emphasizes fairness and transparency in the evaluation process without the opportunity for offerors to clarify or alter their proposals post-submission. If discussions are necessary, it indicates that the procurement may benefit from a more flexible method like negotiated procurement, which allows for dialogue and adjustments based on the discussions held. Therefore, when discussions are anticipated, the correct approach is to avoid sealed bids entirely, as they do not permit this conversational phase.

Understanding this context helps clarify why the process and rules governing procurement methods must align with the requirement for discussion, ensuring that the bidding process remains effective and fair for all participants.