What is required for most invoice payments to be processed by the Government?

For most invoice payments to be processed by the Government, a receiving report or Government documentation authorizing payment is required. This documentation serves as an essential verification method to ensure that the goods or services have been received and are consistent with what was ordered. The receiving report confirms that the contractor has fulfilled their obligations under the contract, which is crucial in maintaining accountability and transparency in government spending.

The requirement for such documentation helps prevent fraudulent claims and ensures that payment is only made for products or services that the Government has actually received. It acts as a safeguard for financial transactions, aligning with the principles of good fiscal management.

In contrast, a bill of lading is primarily used as a shipment receipt and does not serve as proof of receipt of goods for payment processing. An authorization letter from the contractor is not sufficient because it does not confirm that the services or goods were delivered as per the contract. A pre-approval invoice does not constitute the final documentation needed for payment but may be part of the internal process leading up to the issuance of payments after receipt confirmation is achieved.