When should acquisition planning begin according to typical guidelines?

Acquisition planning should begin as soon as the agency need is identified because this allows for a systematic approach to meeting that need effectively. Initiating the planning process at this stage helps to ensure that all necessary considerations are incorporated, such as defining the requirements, assessing the market, establishing timelines, and determining budgeting and resource allocation.

By starting the planning during this early phase, agencies can better anticipate potential challenges, align their goals with procurement strategies, encourage competition among vendors, and allocate resources efficiently. This proactive approach facilitates a smoother procurement process and minimizes delays or complications later on.

Beginning acquisition planning after the contract is awarded or only during the performance phase would be too late, as it would not allow for adequate preparation and would increase the risk of failing to meet the agency’s needs effectively. Similarly, waiting until all bids are collected would limit the opportunity for thorough planning and strategy development, which are critical to successful acquisition outcomes.